Employee Privacy Policy

Notice of Collection of personal information for Employment purposes

Last updated August 10, 2020

Scope of this Policy This Privacy

Policy/Notice of Collection of Personal Information for Employment Purposes (“Privacy Policy/Notice”) governs both existing and former employees, as well as applicants for employment.

This Privacy Policy/Notice is supplemented by Primal Pet Foods, Inc.’s Employee Handbook, CA Hourly & Salaried Employees, January 2019 (“Employee Handbook”). The Employee Handbook addresses, in addition to many other subjects, privacy-related issues such as employee access to personnel files, personnel information changes, employee reference checks, workplace monitoring, company property, employee property, technology systems policies and drug and alcohol use policies. The Employee Handbook is an important document that may affect your legal rights. Read it carefully and contact us with any questions.

SECTION 1 - WHAT CATEGORIES OF PERSONAL INFORMATION DO WE COLLECT AND WHAT CATEGORIES OF PERSONAL INFORMATION SOURCES DO WE UTILIZE?

When you communicate with us regarding any aspect of your employment with us, your former employment with us, or prospective employment with us, whether through our website, by email, text or other electronic means, or by phone or in person, we or a third-party service provider may collect personal identifier information you provide such as your name, address, phone number, email address, bank account information, social security number and information, tax information, employment, education and salary history, history of employment with us, previous address information, your relatives’ history of employment with us, reference information, former name history such as a maiden name or a legal name that was changed, driver’s license information, employment identification documents for purposes of completing USCIS Form I-9 including but not limited to U.S. passport, employment authorization card, permanent resident card, and birth certificate information, medical and insurance information, physical abilities and traits information, gender, age, race and ethnicity information, veteran information, disability information, emergency contact information, biometric fingerprint and iris capture information, geo-tracking location information, and the like.

When you land on, browse or interact with our website, or email us, we or a third-party service provider may also receive computer, mobile device, internet, network or electronic information such as internet protocol (IP) addresses and operating system, web browser, and similar technical data, without limitation. We or a third-party service provider may also collect other personal information from your devices including things such as your URL, referring URLs, browsing history (including dates), search terms used, the history and manner of your use of our website, data regarding your interactions with our emails, and geolocation data. Finally, we or a third-party service provider may also collect personal information from public sources, and additional personal information which you provide to us should we have any other employment related communications, such as by email, by phone, or in person. If we are acquired or merged with another company, your personal information may be transferred to the new company.

SECTION 2 – WHAT IS OUR PURPOSE IN COLLECTING YOUR PERSONAL INFORMATION, AND WHAT DO WE DO WITH IT?

We collect your personal information to use it for all aspects of your employment, former employment, or prospective employment with us. That includes, without limitation, maintaining your employment file, tracking your hours, paying you, administering local, state and federal governmental entities’ information collection practices (including without limitation entities such as OSHA, Cal-OSHA, Cal-EDD, Cal-DFEH, Cal-FTB, the federal Department of Labor, the USCIS (e-verify), the Social Security Administration and the Internal Revenue Service), administering employment benefits, monitoring employee performance, making hiring, discipline and termination decisions, administering employment status changes such as promotions, demotions and the like, auditing our employment, employees, employment and USCIS I-9 practices, performance and costs, emergency medical purposes, applying for company credit cards, auditing motor vehicle usage, and the like.

We do not sell your personal information.


SECTION 3 – WHAT CATEGORIES OF PERSONS OR ENTITIES DO WE SHARE (DISCLOSE) YOUR PERSONAL INFORMATION WITH?; THIRD-PARTY SERVICE PROVIDERS

In utilizing your personal information as described above, we may share it with (i.e., disclose it to) third parties involved in employment administration, accounting, payments and similar employment related activities such as HelloSign (J.N. Projects, Inc.), Indeed, Inc., JazzHR (Hireku, Inc.), other employment job boards including but not limited to SnagaJob.com, LLC, CareerBuilder, LLC, Glassdoor, Inc., LinkedIn, Facebook (Jobs), ZipRecruiter, Inc. and CareersInFood.com, as well as Automatic Data Processing, Inc., Paychex, Inc., Adobe, Inc., Verified First, LLC, Concur Technologies, Inc., American Express, our employee benefits providers and insurers, and local, state and federal governmental entities as indicated above and below. We may also share your personal information it with entities such as financial institutions including banks and business support providers (including third-party service providers) of things like Domain Name Service and website administration, support and security services (e.g., Cloudflare, Inc.), without limitation. As explained below, some of these companies and others (e.g., Facebook, Google, Instagram, YouTube) may also use cookies in connection with our website. Please consult these companies’ privacy policies. We are not responsible for these companies’ privacy practices. Also, remember that other companies, whether third-party service providers or not, may be located in or have facilities that are located in a different jurisdiction than either you or us. So if you elect to proceed with an application for employment or employment with us, your personal information may become subject to the laws of the jurisdiction(s) in which that party or its facilities are located or which govern their activities. Also remember that if you leave our website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy/Notice.

As indicated above, we may also share your personal information with local, state and federal government entities that collect such information such as, without limitation, OSHA, Cal-OSHA, Cal-EDD, Cal-FTB, the federal Department of Labor, the Social Security Administration, the Internal Revenue Service, and the USCIS (e-verify).

SECTION 4 – DISCLOSURES REQUIRED BY LAW

We may disclose your personal information if we are otherwise required by law to do so.

SECTION 5 – CONSENT & WITHDRAWAL OF CONSENT; YOUR RIGHTS TO REQUEST PERSONAL INFORMATION OR TO CHANGE OR DELETE PERSONAL INFORMATION; CONTACTING US TO DO SO

When you provide us with personal information for employment, past employment, or prospective employment purposes, we infer that you consent to our collecting it and using it as described above.

Under California law (at least), and subject to certain exceptions and requirements, you have right to withdraw your consent (whether express or implied) to our collection, use or disclosure of personal information. Also under California law (at least), you also have the right to request that we change or delete personal information that we have collected or provide copies of personal information by category, by specific item, by source, by purpose, and by category of persons or entities with whom we have shared it. Any such request must be verifiable as being made by the actual individual (or household) in question (or by an authorized agent). Any such verified request shall also be shared with our third-party service providers. To provide or withdraw consent, to obtain copies of personal information, or to request that we change or delete personal information, please email your request to Human Resources via email: [email protected] or telephone: (707) 398-6057. We will respond within 10 days and we strive to resolve all requests within 45 days.

To protect you and all our employees, former employees, and applicants, we will have to verify your identity (and any agent’s identity and authority) before disclosing, changing or deleting any personal information. Generally, we may do this from information we already have, from public information and/or by asking you for verifying information. Additionally, signed written releases may be required for the disclosure, change or deletion of certain information.

Under California law (at least), you have the right not to be discriminated against based on the exercise of your privacy rights.

SECTION 6 - SECURITY

We take precautions to help protect personal information from inappropriate destruction, loss, access, disclosure or misuse. We caution that we do not believe that any method of transmission over the Internet or of electronic storage is 100% secure.


SECTION 7 - COOKIES

Below is a list of cookies that we use or which we understand are used by third-party service providers or other third parties in connection with our website. There may be others. We’ve listed those we know about here to help you choose if you want to block cookies or not. Again, please consult these other companies’ privacy and cookies’ policies: Shopify (cart_currency, cart_sig, _landing_page, shopify_y, secure_customer_sig, _orig_referrer, _y, _s, _shopify_s, _shopify_fs, shopify_sa_t, _shopify_sa_t, _shopify_sa_p, _pay_session, shopify_pay_redirect); CloudFlare (_cfduid); Google (_ga, _gid, gat); Facebook (fbp, fr); Instagram (ur, urigen); Youtube (VISITOR_INFO1_LIVE, YSC, GPS, IDE).

The cookies that we use or which we understand are used in connection with our website are, generally, used for purposes such as: user and session identification, session data storage (e.g., referrer, landing page), token identification, login, password security, payment security, website site security, number of visits, cart information, purchase transactions, website, session and purchase analytics, embedded video view tracking, ad tracking across platforms, and geolocation.


SECTION 8 - AGE OF CONSENT

By applying for or continuing employment with us, you represent that you are at least 18 years of age as of the date you submit your employment application.

SECTION 9 - CHANGES TO THIS PRIVACY POLICY/NOTICE

We reserve the right to modify this Privacy Policy/Notice at any time, so please review it frequently. Changes will take effect immediately upon their posting on our website. Changes to the Policy/Notice Last Updated date typically mean that the Policy/Notice terms have changed.


SECTION 10 - QUESTIONS AND CONTACT INFORMATION

If you have any questions about this Privacy Policy/Notice, contact Human Resources at [email protected]malpetfoods.com or by telephone at (707) 398-6057.